The City of Stockton is seeking to fill one (1) vacancy for an Executive Assistant to the City Manager's Office. Under direction, provides varied, complex and often confidential secretarial and office administrative assistance to the City Manager and associated administrative staff; may provide lead direction to a small clerical support staff; performs related work as assigned. This is a confidential At-Will (Unclassified/Unrepresented) position. Only those applicants who best fits the need of the City will be referred to the hiring department. Applicants who fail to fully complete the on-line/supplemental questionnaire will be subject to rejection. Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.
This is the highest level secretarial class of the City. This class is distinguished from other City secretarial classes in that the nature, diversity, and scope of responsibilities originating from this management level require the frequent use of discretion, initiative, and independent judgment, as actions can have a significant effect upon City operations or public relations activities. Responsibilities include regular contact with government officials, City Council or board or commission members; representatives of business or community organizations, the public, and all levels of City Personnel. This class is distinguished from Executive Assistant to the City Attorney in that the latter class provides similar office administrative and secretarial support to the City Attorney.
Principal duties include receiving and screening visitors and telephone calls, maintaining the City Manager's calendar, directing and training office support staff, researching, compiling and summarizing informational materials, coordinating departmental activities, typing drafts and finished documents, initiating correspondence, reviewing finished materials, organizing and maintaining files, transmitting information, keeping informed of City and departmental activities, and organizing work to meet critical deadlines.
Qualifications include possession of a high school diploma or a GED certificate, and six years of secretarial or office administrative experience. Two years of business or secretarial school training and experience as a department level secretary or above, and experience in a public agency setting are desirable. Must possess a valid California driver's license.
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